ACFs: NIHR Bursary – how to claim

All use of bursary funds must receive prior approval from the IAT team. To request approval, you must complete the designated bursary request form in advance of the intended event or activity. The IAT team will review each submission and provide a decision within one week. A separate request form must be submitted for each individual event or activity for which bursary funding is sought.

You will be able to use the University’s official Travel Management Partner – Key Travel. This can be used to book flights, accommodation, rail, Eurostar and book international car hire and will be charged directly to your NIHR bursary once your request is approved. Please refer to the ACF handbook for more details on access to the system and requirements for travel.

For incidental expenses and those bookings not booked through Key Travel, you need to complete a PR7 expenses claim form. The form will only be accepted after the event occurs.  Please ensure the form is signed (original signatures only accepted) and return it along with all the receipts to: icatadmin@manchester.ac.uk.

The following expenses are eligible for bursary use:

• You have a bursary limit of £3000 or £4000 (for GPs) at the commencement of your ACF. Your bursary will roll over until the end of your ACF. 
• A trainee year is the period that follows a trainee’s start date. For example, if a trainee starts on 1 August then their trainee year will run from 1 August to 31 July
• 10% of the bursary can be used towards PPIE
• The bursary does not cover claims for clinical courses, including revision courses, consumables, publication costs, kit, laptops, books, etc. Only academic courses and conferences, with associated travel, accommodation and subsistence costs

• All PR7 expense claims must be submitted within three months of the associated travel or event. Claims submitted after the 3-month deadline may be subject to rejection and will not be reimbursed unless exceptional circumstances apply.